Controls and Security - your peace of mind

Complete confidence — both for the customer and operator - in the controls used to measure and monitor drinks throughput and monies collected is critical to operated vending.

The cash sums collected through a managed vending service are often considerable and need to be managed professionally and with a keen eye for all aspects of security to protect all parties. (With this in mind, several customers prefer to choose from a range of other payment systems including freevend, card-operated systems and tokens available with our vending service).

Many customers prefer the convenience of cash based systems and as such, we have invested heavily in an integrated vending control system which provides tight control of stock and cash by producing daily, weekly or monthly audit trails. This allows us to post cash on a daily, weekly or monthly basis according to your business needs - monitored against specific machines or operator routes.

More than anything else however, it gives you reassurance - and our operatives confidence - in the systems we employ to provide a trustworthy vending service..

What our fully managed service includes:

• Security deadlocks on all machines.
• Accurate records of all drink sales and monies, reconciled against sales revenue.
• Detailed and accurate statements every four weeks in arrears, ensuring complete customer confidence.
• Operatives carrying lockable cash bags. This prevents any mistakes whilst removing cash from your machines and ensures no error occurs when allocating cash to accounts.
• Weekly collections of cash for sorting, counting and banking by our staff. (very occasionally this may occur more/less ferquently)
• What you would expect - cleaned and filled machines!

Refreshment Systems Ltd declares and pays all VAT liability for your operated vending machines as an integral part of our contract with you. This offers customers complete freedom from any VAT liability, and nothing to fear from any queries from HM Revenue and Customs department regarding on-site vending. (Please be aware that this is not standard practice in the operated vending industry).