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Coffee Machines for Offices: Boosting Productivity One Cup at a Time

Posted on 15/09/2023 by Steve May
Estimated reading time: 2 min read
Categories: Business and Industry, HORECA

In many workplaces, the coffee machine serves not just as a source of caffeine but as a vital hub for social interaction and productivity-boosting breaks. The right coffee machine can make a significant difference in the office environment, contributing to employee satisfaction and overall efficiency. If you’re looking for the best coffee machine for your office, here’s what you need to know.

Why Invest in an Office Coffee Machine?

Numerous studies[^1^] have shown that taking short breaks throughout the workday can significantly improve productivity and creativity. A coffee machine provides an excellent reason for these essential pauses. Moreover, coffee contains caffeine, a stimulant that can help employees stay alert and focused on their tasks[^2^].

An office coffee machine also encourages social interaction among staff. The coffee machine can act as a gathering place for employees to chat and share ideas, fostering a sense of community and collaboration.

Finally, providing good-quality coffee shows that you value your staff and their wellbeing, which can boost morale and job satisfaction.

Choosing the Right Coffee Machine for Your Office

The perfect coffee machine for your office will depend on several factors, including the size of your workforce, the type of coffee they prefer, and your budget.

Size and Capacity

First, consider the size of your office and the number of coffee drinkers. A small office might get away with a simple home coffee machine, but a larger office will likely require a commercial-grade machine capable of handling heavy usage.

Types of Coffee

Different coffee machines offer different types of coffee. Bean-to-cup machines, like SMARTQUBE X series from Refreshment Systems, provide a variety of options, including espresso, cappuccino, and latte, all from freshly ground beans. They are fully automatic, making them an excellent choice for offices where convenience is a priority.

On the other hand, traditional coffee machines provide a more hands-on experience and may be preferred in offices where staff appreciate the art of coffee making.


Your budget is another important consideration. Commercial-grade machines tend to be more expensive than home coffee machines, but they also last longer and can deliver a better coffee experience. Consider not only the upfront cost but also the ongoing costs for maintenance and supplies.


Whichever coffee machine you choose, it’s important to maintain it properly. Regular cleaning is essential to keep the machine in good working order and ensure the coffee tastes its best[^3^].


Investing in a coffee machine for your office can have numerous benefits, from increased productivity and morale to improved staff retention. Companies like Refreshment Systems offer a range of coffee machines, from innovative bean-to-cup machines to traditional machines, making it easy to find the perfect solution for your office.

Always read product reviews and conduct your own research when purchasing a coffee machine.

[^1^]: Why taking a break at work makes you a better employee
[^2^]: Coffee: Benefits, nutrition, and risks
[^3^]: How to Clean a Coffee Maker for the Best Tasting Coffee

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Our customers are at the heart of everything that we do. If they are not achieving their goals then neither are we. Their satisfaction is very important to us and we believe that delivering what our customers want and need, means that we can form a long-lasting partnership.

We got our machines very quickly, installed and working in no time, the aftercare is superb, we have weekly visits from our very entertaining replenishment engineer, nothing is too much trouble and we would highly recommend Refreshment Systems to any new/existing business.

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We can’t thank the team enough, from helping us with the colour schemes to menu boards and point of sale materials, they have just been brilliant!

Coffee House Newark

We’ve been using RSL now for well over 10 years. In a highly competitive market they have always maintained top quality products and service. Professional, innovative and reliable but with a personal friendly touch, I would have no hesitation in recommending their services.

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